BOARD OF
March 8, 2017
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Monday, March 6, 2017.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, March 1, 2017, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $6,000.58 for period ending February 28,
2017, pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 665886 through
666258 for Oklahoma County in the amount of $223,092.44 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received).
2-2017-06 $682.83
8. Receive the following litigation:
Case No. CJ-2017-1059 Foreclosure
9. Monthly Report of Fees for the month of
February, 2017. (Document Received)
Juvenile Justice Center $249,544.64
End of Consent Docket
10. Awards. Tabulation of bids from the
Central Purchasing Department with recommendation for selection of lowest and
best bid:
CW17026 Paint & Related Items
CW17028 Janitorial Supplies
District
No. 1
11. Discussion and possible action to approve
Offer to Sell Real Property and payment of claim wherein the Board of County
Commissioners will purchase from 10 Square LLC the following real
estate: Lot 01 and 02, Block 07, Crutcho Park Addition to Oklahoma County,
Oklahoma, AKA 2213 Hughson, according to the recorded plat thereof together
with all improvements and appurtenances thereunto for the amount of $88,000.00.
This property is being acquired as part of the Oklahoma Count Project E-2008-D,
Crutcho Park Acquisition Project- CDBG-DR Phase 1. This claim is eligible for
funding pursuant to the contract between Oklahoma County and the Oklahoma
Department of Commerce (ODOC- Contract No. 16522), as approved by the Board of
County Commissioners on December 2, 2015. The dollar amount contained in
this agreement is based upon the Board of County Commissioner's original
offer. This amount does not include any additional title requirements,
pro-rated ad valorem taxes (if any), closing costs or relocation
payments. Requisition No. 11705216 in the amount of $88,000.00 from County
Bond Fund/Crutcho Flood Control/Capital Outlay (20323130/55010). Requested
by Willa Johnson, County Commissioner, District No. 1, and has been approved as
to form and legality by Gretchen Crawford, Assistant District Attorney. (Documents
are available for review in County Clerk s Office)
District
No. 2
12. Discussion and possible action to approve
the Engineering
Contract between EST, Inc. and the Board of County Commissioners for
Oklahoma County Project No. XXX-2015-1, Triple X Streambank Stabilization, Engineering Services/Alternative Study.
The total amount of the contract shall not exceed $248,194.20. Requisition
No. 11705222 has been issued to EST, Inc. in the amount of $248,194.20 from
CBRI Fund (11116120/54455) contingent upon encumbrance of funds. Requested by
Brian Maughan, County Commissioner, District No. 2, and has been approved as to
form and legality by Aaron Etherington, Assistant District Attorney. (Document
Received)
District
No. 3
13. Discussion and possible action to grant
the request of retired Oklahoma County Sheriff John Whetsel for permission
to retain his status as a peace officer of the State of Oklahoma, retired, and
as such, retain the right to keep his county-issued firearm and badge and bear
firearms as provided for in state statutes. Requested by Ray Vaughn, County
Commissioner, District No. 3. (Document attached.)
14. Discussion and possible action for the introduction of Gary Wilkins, the assigned Relationship Director for Empower Retirement, who was selected as the Pension and Administrative Services provider for the Oklahoma County Retirement System Defined Contribution Plan. Requested by Ray Vaughn, County Commissioner District No. 3.
15. Discussion and possible action to approve
Resolution
No. ________ for Project Agreement between Oklahoma County and the State of
Oklahoma (ODOT) for services performed by the Oklahoma Department of
Transportation (ODOT) for the construction of Oklahoma County Project No.
MAC-2007-1, MacArthur Blvd. from Covell Rd. to Edmond Rd. CIRB-155C(917)CO,
J/P# 28767(04). The county
will be responsible for $2,000,000.00 as a local match to be deposited with
ODOT. Requisition No. 11704856 has been issued to Oklahoma Department of
Transportation in the amount of $2,000,000.00 from County Bond Fund/Deer Creek
(20323140), contingent upon encumbrance of funds. Requested by Ray Vaughn,
County Commissioner, District No. 3, and has been approved as to form and
legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Assessor
16. Discussion and possible action to approve Fugro Geospatial, Inc. for aerial photography/imagery between Oklahoma County and Fugro Geospatial, Inc. to provide services for aerial flights for approximately 205 square miles. This is a joint project through ACOG in conjunction with the Oklahoma City, Midwest City, Edmond, Del City, Moore, Norman, Yukon. This shared project reduces the overall cost for Oklahoma County. Oklahoma County will pay according to pay schedule upon completion of project levels (page 7 of contract), for areas that are not covered by shared entities. Each participant will receive data/imagery that represents the entire project coverage area. This agreement shall begin on March 22, 2016 and end November 16, 2017. Oklahoma County is purchasing the imagery that was flown February 18, 19, and 20th. Requisition No. 11704667 in the amount of $14,696.00 has been issued to Fugro Geospatial, Inc. from General Fund/Assessor Revaluation/Professional Services Other (1001/140/54455), contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
17. Discussion and possible action to
approve General
Service Agreement between Healthcare Highways and Oklahoma County. Agreement to be effective upon
approval, through June 30, 2017. This is at no cost to the county. Requested by David B. Hooten, Oklahoma County
Clerk,
and approved as to form and legality by
Aaron
Etherington, Assistant District Attorney. (Document
Received)
Planning
18. Discussion and possible action to approve Resolution No. ___________ to amend or not to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential District to PUD-2016-04. The Oklahoma County Planning Commission recommended approval during a public meeting on February 16, 2017. The applicant proposes to develop a mixed use for a property which includes single-family residential and the operation of a wedding and event venue. The Planned Unit Development (PUD) (The Barn at the Woods) will utilize existing structures and encompass 15 acres. The parcel is located near NW 178th and Meridian Ave. (County Highway District No. 3) Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Public Improvements and
Infrastructure Committee
19. Discussion and possible action
(to accept, reject, amend, return to committee, defer, or strike) regarding the
Oklahoma County Public Improvements & Infrastructure Committee's
recommendation that the Oklahoma County Board of County Commissioners accept
the Oklahoma County Annex Space Utilization proposed plan of the 1st
Floor- Oklahoma County Emergency Management Area. Requested by Joe R. Blough,
Chairman, Oklahoma County Public Improvements and Infrastructure Committee.
(Document Received)
Recurring Agenda Items:
20. Approve all claims, list available for inspection
in the office of the
21. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the County Clerk, Room 201. (Document Received)
22. Citizen participation: Citizens may address the Board during
open meetings on any matter on the agenda. On any item not on the current
agenda, citizens may address the Board under the agenda item Citizen
Participation . Please fill out a Citizen s Participation Request form
located outside the Board Meeting Room (Room 204) and give to the recording
secretary. Citizen Participation is for information purposes only, and the
Board cannot discuss, take action or make any decisions on matters presented
under Citizens Participation. Citizens are requested to limit their comments to
five minutes.
23. Commissioners Comments/General Remarks:
24. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
25. Opening of the following bids and/or
Requests for Qualifications. Any vendor wanting to review the bids or RFQs may
see the Purchasing Agent immediately following this meeting.
CW17003 Ammunition, Guns & Range Supplies
11704849 Oklahoma County Roadway - Chip Seal
26. Adjourn at __________ until 9:00 a.m.,
Wednesday, March 15, 2017.
NAME OF PERSON REPORTING: David B. Hooten, County Clerk
TITLE: SECRETARY TO:
Board of
SIGNATURE: David
B. Hooten, by:
County Clerk Deputy